"Every Strata Scheme in New South Wales has to have an Executive Committee consisting of from 1 to 9 members.  Here's a guide on what makes up a typical Executive Committee."

This Executive Commitee is made up of representatives of the Owners Corporation elected at each annual general meeting.  Apart from the office holders, the office bearers of chairperson, secretary and treasurer are elected.  There can be a minimum of 1 and a maximum of 9 members.

Office holders are elected at the Executive Commitee meeting following the Annual General Meeting.  Even if there is a strata managing agent for the scheme and certain duties have been delegated to them, the secretary and treasurer are still able to exercise their powers, if they choose to do so.  In most instances the strata managing agent normally performs all the functions of the secretary and treasurer who operate in a supervisory capacity.

In a scheme where there are only 2 lots, the Executive Commitee comprises the two owners.  Any decision made by the Executive Commitee is treated as a decision by the Owners Corporation provided the motion does not relate to a restricted matter which must be decided by the Owners Corporation at a general meeting

What is the purpose of an Executive Committee?
To attend to the administration of the day-to-day running of the strata scheme.  Often this is in liaison with a professional strata managing agent.

Under the Strata Management Act 1996(NSW) the chairperson, secretary and treasurer have certain functions, some of which are listed below:

Chairperson

• preside at meetings
• conduct meetings
• decide on issues relating to voting and procedure

Secretary

• convene meetings (Executive Commitee & general)
• prepare & distribute minutes of meetings
• attend to correspondence on behalf of the Owners Corporation
• maintain administrative and secretarial records of the Owners Corporation (including the strata roll)

Treasurer

• issue levy notices
• receive and bank monies on behalf of the Owners Corporation
• prepare Section 109 certificates
• prepare financial statements and other financial records
• maintain accounting records